Workers who are engaged by an organization on wages or salary basis are called employee of that organization. They are the main pillars and important asset of any organization. Organization’s success or failure depends on their employees’ performances. Therefore, organizations should give utmost importance and respect to their employees in return.
Employee life cycle
There are six stages of an employee in any major organization which are:
1st Stage: Attraction – For any company or an organization, attraction for the right talent is very crucial. A company should be the ‘best place of work’ for any employee. This could be done through:
a. Encouraging them to participate in seminars and should engage them in open discussions.
b. Opportunities should be developed in order to gather employee ideas and visions for the sake of their organization.
c. Creating and updating company’s website with employee’s social contacts within and outside of the company also encourages them and boosts their energy.
d. Offering handsome salary packages and training opportunities where employee’s character and talents could be polished. This may attract them for having a bright future along with the company.
2nd Stage: Recruitment – It is the phase to find a great talent for the organization. For this purpose:
a. The referrals from the current employees should be taken as they know the requirements of the post better than anyone else from outside of the organization.
b. The description of the job and title should be very clear in order to know what is really required from the employee. Vague and unclear job descriptions always end up in disagreement between management and employee.
c. It is also essential that while interviewing the new candidates, the existing candidate with similar roles and responsibilities should be made a part of the panel, in order to judge the new candidate’s abilities.
3rd Stage: On-boarding – This is the crucial stage of the employee’s life cycle since they have to adjust themselves in running all the activities smoothly.
a. Employees who are welcomed in the organization tend to adopt their new role faster.
b. Discussing with employee, in their probation period, the vision, goal, purpose and values of the organization, could help them in understanding the organization better.
c. Explaining to the employee, the expectations of the management could help them to understand better their job descriptions and what is demanded of them.
d. Creating deadlines as per the different tasks can help the management to judge their employee’s performance in a better way.
4th Stage: Development – Employees should be encouraged for their own development. This will help them to assess their knowledge and skills and would help them to know their areas of expertise; this is also a way of finding the strengths and weaknesses of the employee. They should be rewarded with extra bonuses when they complete their training and tasks well in time or before it.
5th Stage: Retention – Company’s culture depends on the survival of an employee.
a. Positive and encouraging culture always helps the employees to survive in the organization.
b. Strong bonding between management and employee always matters. There should be an open communication and discussion between both, in order to come up with the solution to any problem at hand.
c. Employee’s motivational level and encouragement should be done at this phase.
6th Stage: Exit/Separation – This is the phase where employee leaves the organization due to retirement, better offer or personal issues. Here, it should be ensured by the management that the employee should not leave the company in a way that may disturb the ongoing activities of the company. The honest feedback should be asked from the employee. However, if a great talent is lost because of some fault of the management than it may decrease the motivation level of their other existing employees. Thus, this should be tackle wisely by the management or else they could lose the great team which could affect the performance of the company at lease for a time being.
Thus, engaging an employee in a way that he may feel enthusiastic, committed, dedicated and loyal towards his job is the most important role and requirement of an organization. It should be the place for an employee where he should be willing to put all his positive strengths and efforts to achieve organization’s mission and goal.
Benefits of Engaging Employees
- Company can get great turnover
- Profit could be increased
- Proficiency and productivity of the company could be increased
- Management could get benefits and can earn better
- Workplace could become more efficient and productive
- Customers remain happy
Factors That Influence Employee Engagement
- Career developing opportunities
- Fare salary structure
- Learning opportunities
- Comfortable working environment
- Positive office culture
- Motivated management
- Encouraging team members
- Transparency and honesty
- Security and freedom
How To Engage Employee?
- Strong leadership and management is the key for engaging employees.
- Motivation level should be increased in employees by setting short term attainable goals.
- Incentives and bonus should be provided on their performance appraisals.
- Cooperative management that can understand employees’ problems could help to engage the employee for longer period of time.
- Work and play should be blended together to work and have fun with their team members. This can enhance their performance.
- Healthy environment, good team and good leaders always make a strong bond that increases performances and results ultimately.
- Providing clear vision and job description helps in making less error and encourages employees for being positive.
How Employee Can Improve At Work?
Beside management duties, employee should also add up values and skills in order to survive in an organization. They should have the ability to:
- Organize and prioritize their work on daily/weekly basis.
- They should concentrate on their single task with honesty. Multitasking always creates mess and there are the chances of making more mistakes.
- Distractions should be avoided while working: like calling friends, chatting with friends and taking unnecessary breaks from the work.
- Interruptions due to official phone calls, emergency staff meetings, unplanned official visitors and urgent tasks should be managed without a hitch in your work.
- Milestones should be set in order to achieve them within a set timeframe.
Qualities Of A Good Employee
An employee should develop such qualities in himself that organization should strive to retain him for longer period of time. They should have skills, knowledge and positive characteristics that allow them to finalize their tasks and achieve company goals within time period allotted for it.
- They should have positive attitude towards work. Late comer and early exit from office gives bad and negative impression.
- They should have ability to create serious working environment. Wasting time in gossip around the office and creating problems for others may lead to breaking of organizational values and discipline.
- They should have skills of excellent communication with others. Clear and to the point discussion leads to the solution and helps in making decisions for the management.
- They should have the ability to work independently or with little direction. Dependable and self-motivated employees are considered as good employee.
- Team oriented employee is a powerful skill less people have. If a talented employee is unable to work within a team, it means he is unable to move with the organization.
- Respectful, cooperative, supportive and understanding behavior is also one of the best employee characteristics. It means, to be nice for everyone.
- Honest and passionate workers are considered as a gem of any organization. Organization can allow the employee who is respectful and team player to go but will never compromise on the honest employee. The honest employee will never deceive the organization at any level.
Organizational life cycle
Just like employees, organization has their life cycle too. They move from different stages of the development. Usually they have Startup, Growing, Mature and Decline stages.
- Those employees who are engaged in the Startup stage of the organizations are considered to be the pioneer. They create deep down roots like bonding with the organization. Such employees do not want to leave the organization and sometimes organizations also do not allow them to leave. They are said to be the history creator of the organization.
- Employees who are engaged in growing stage are said to be more professional and practical. They are engaged on the short term basis for some specific tasks and assignments. After the completion of their tasks and assignments they use to leave the organization. Thus, the organizational bonding with such an employee is more like on a professional basis.
- Employees engaged in the maturity stage are more skilled due to the high merit of the organization. The organizations at this level are said to be in full bloom and at its highest productivity level. Organization’s demand in terms of professionalism is much higher at this level. It has also become a great deal of attraction for the new employees, buyers and customers. A great competition of boarding and survival of the employees is often seen during this phase.
- Those employees who are engaged during decline phase are usually the ones who are responsible for winding up of all the activities and documentation, in order to hand over the deliverables or completion reports to the authorities. New talent or employees are less attracted to such organizations at this level of organizational development.
Good employees are the main and important asset of the organization. Organization’s life cycle is directly affected with the employees performance. Therefore, employees should be taken care of at every level of the organizational development. These development levels can be segmented into 6 stages. A company should strive to keep its employees highly engaged as the more engaged employees will end up bringing more benefit for the organization and thus it is highly required for the companies to keep promoting its employees. Like employees, an organization also has development stages which end up becoming an interest for the employees and new talent.